Partnership Check-In

One team, one path to 2028.

Our working agenda from the July 27, 2026 conversation, updated with where we landed and what comes next.

Monday, July 27, 2026 · Prepared by SYNHERGY

01Payments & Process

Payments: reset together.

Thank you for the July 27 conversation. Here's the payment reset, in writing.

Where things stood

Our agreement (signed Feb 18) set invoices at net 7.
Recent payments arrived 30 to 60 days after invoicing, which pauses major tasks and slows delivery across projects.
On July 27, 2026, we met in the middle.

Agreed July 27 + next steps

New terms: net 15. A short confirmation email follows this week; terms get formalized with the September renewal.
Invoices are submitted to Michael Ferrera, CEO, for approval. The refreshed process is confirmed and clear on the client side. We're already set up in Billpay.
Catch-up date for open invoices: confirming this week, so everything restarts clean.

02How Approvals Work

One front door for every request.

The single biggest thing we can do together for speed. Ideas can come from anyone; work starts through one clear lane.

The rule

Work comes from authorized contacts only

Your three: CEO, President, and VP. That's who can green-light requests, approvals, and changes.

→

Everyone else

Warmly redirected, never started

Volunteers, performers, and partners are pointed to your three contacts. No side-channel work, especially during events.

→

Then

Scheduled and delivered

Green-lit requests are prioritized against scope and hours. Urgent items flagged same day.

Keeping timelines honest: feedback and approvals within 3 business days (as in our agreement) keep every project on schedule. When a decision waits, the timeline moves with it.

03The Next Chapter

One structure: base + reserve.

Our recommendation for the renewal conversation this September: an updated scope we agree on together, plus a reserve that covers the extras that always come up.

The Base · Updated SOW

$7,500 /month

A refreshed SOW we shape together: remove what you don't need, add what you do.
Apollo CRM setup is complete, so those hours transition to sponsorship lead gen.
Work inside the SOW keeps moving: 3-business-day feedback window, then we proceed as planned.

The Reserve · For Everything Extra

+ up to $2,500 /month

Covers event weeks: rush delivery and requests from every direction, with no time to scope and quote each one.
Covers the extras between events too: promo toolkits, sponsor graphics, partner and volunteer requests.
Until now these have been absorbed at no charge. The reserve gives them a home, so they get done fast.

Simple guardrail: the month stays between $7,500 and $10,000, and anything beyond the reserve is approved in writing before it happens. Ads, software, developer builds, and event production remain separate external costs.

04Workstreams

Where each workstream stands.

A quick status pass. Items marked awaiting are ready on our side and are waiting on a response from your team, most for about three weeks now.

Workstream	Status	Where it stands
Sponsorship lead generationApollo pipeline + 9-step outreach sequence already built	Proposed transition	With Apollo CRM setup complete, those hours transition here. Fundraising comes first. Documented in the September renewal.
Meta adsCreative concepts below, ready to launch	Awaiting response	Ready on our side. Budget review requested by email several times; awaiting a response for about three weeks.
Email marketing2 sends per month	On track	No change. Handled as scoped.
Website consolidationUnified OutAF site + streamlined donation flow	On hold	Resumes once the account is current under the new net 15 terms.
Apollo CRM setupSponsor pipeline + sequences built	Complete	Done and ready to use (kept here for tracking). Invites and trainings are out; awaiting responses for about three weeks.
ClickUp workspaceCentral home for projects, tasks, and requests	Awaiting adoption	Set up and organized. Trainings and invites sent; awaiting responses for about three weeks. Let's pick dates that work.
Graphic designWhere most monthly hours go	On track	Healthy and flowing. The only strain is rush delivery, which the proposed reserve is built to cover.
Social media3 posts per week	On track	Posting as scoped across Facebook and Instagram.
Analytics dashboardCity reporting	On hold	Paused months ago by agreement; those hours moved to graphic design. Revisit when city reporting returns.
Photo & asset managementDigital asset library	Organized	All assets live in ClickUp, structured and findable.
Project managementWorld Cup debut weekend	Delivered	We PM'd the entire debut: weekly calls, everything run through ClickUp, deliverables on track. On-site production stayed with the events team.

05Meta Ads

Ready to launch: three ad concepts.

Draft creative for discussion. Next up is the budget conversation: where does ad spend stand today, what's earmarked, and do we want to invest more. Once that's set, these launch within days. Final copy and creative go through brand review.

Concept 1 · Donations

Pride House LA/WeHo

Where we landed on July 27.

What's agreed, what's recommended, and what's still open.

Agreed · net 15 terms: confirmation email this week; formalized with the September renewal.
Open · catch-up date for open invoices: confirming this week.
Invoice routing: submitted to Michael Ferrera, CEO, for approval via Billpay; process confirmed and clear.
Recommended for the September renewal: $7,500 base with an updated SOW + up to $2,500 reserve for rush delivery, event-week surges, and requests beyond the SOW.
Open · Meta ads budget: where it stands, what's earmarked, whether we invest more.
Open · updated SOW: we decide together what comes out and what goes in.